If someone is not meant to be a direct recipient, use "Cc." If you want a "To" recipient to know other important people are aware of the correspondence, use "Cc." If you want to maintain an inclusive email chain, use either "To" or "Cc." How do you use CC and BCC in email? Gmail. SE, Ste. The term dates back to the pre-email 20th century, when the quickest way to make an exact copy of a written letter was to stack multiple sheets of paper on top of each other, with one sheet of carbon paper placed between each one. So to save yourself the confusion, start here. You can address the email newsletter to yourself and then BCC all recipients into the message. We select and review products independently. What happens when you address an email to CC? Whether they do is unknown, but they could. If you CC recipients can see all the previous emails if you involve them in a pre-existing email thread. Gmail Help. Community. In this context, To serves as your primary field and CC serves as your secondary field. Eg: You want to inform your boss, but don't want the ot. It is recommended that you only use Bcc to communicate with recipients on an infrequent basis. Sign in. Someone on the BCC list can see everything else, including the CC list and the contents of the email. Divi makes it easy for anyone to build their own website. When someone needed a copy of a document, they inserted a sheet of carbon paper between two pieces of paper. This wont necessarily guarantee delivery to all recipients, but it does increase your chances. The CC and BCC fields when sending email work similarly. cc is basically fyi. For example, lets say youre sending out an email newsletter. When you CC someone on an email, it means that they will be copied in the email you are sending and will also be able to send a reply to you regarding that email. Lets take a look at things in more detail. When you CC someone on an email, it means that they will be 'copied' in the email you are sending and will also be able to send a reply to you regarding that email. Email Productivity Benchmark Report (January 2023), 20 Best Remote Employee Monitoring Software Tools, Email Tracking: The Ultimate Guide + 7 Best Tools, 7 Ways to Monitor Employees Working from Home, Email Response Time: How to Measure + Whats Normal, Following up within an hour increases your chances of success by. With hot desking, Dont Reply-All, must people will not know what you talking about. If a person is on the BCC list, theyll see only their own email on the BCC list. Or, maybe you get to work and surprise! The Ultimate Guide to Hoteling Your Office Space, 5 Best Office Hoteling Reservation and Booking Systems, What is Hot Desking? Do's and don'ts. This way, you protect yourself and the privacy of anyone else on the list.. You cant just CC people in. Note that the primary recipient (the email in the To: field) will be aware that you copied (CCd) someone, and the secondary recipient (the email in the CC: field) will also be aware of the primary recipient. It's a very easy way to hide the recipients and every popular email client offers the BCC option. Why use both Emails and Push Notifications. Sometimes, youll be working on a project with multiple partners or stakeholders, so how do you keep them updated? (Cc appears in the Send area by default.) Here's the simplest explanation of CC and BCC and how theyre different. But, its important to understand the etiquette and politics involved when you do so. Use Email services for email marketing campaigns. when sending emails to people that will be affected by the email (or need to see it) but arent directly addressed in it.. As an example, you could BCC to deliver difficult news. Can Email Recipients See CC? These days, the "Cc" feature lets you send someone a digital copy of any email that's been sent to someone else. What does cc mean in email? Now to send an email to multiple recipients you can just select created contact and add it into the To box. How to Send an Email to Undisclosed Recipients From Gmail. That way, your device guarded against current threats. Here are 4 examples of how to use CC in an email conversation. Imagine waking up in the morning, getting ready for work, and arriving at the office, only to find that theres no seat for you. Most people know what happens when they address mail TO: people when creating a new message. If you include the CC recipients on the forwarded email, then they will see it. However, there are some problems with this messaging style. Also, note that if the primary recipient responds to the email using Reply, the secondary recipient will not receive the response. Using the CC function is simple. For example, if youre having a problem with a fellow employee, you might send them an email about it and BCC the human resources department. Do you click it AFTER you type in the main addressee? Not only could it lead to uncomfortable situations, but it could result in a serious violation of privacy for people who don't want their email addresses revealed. And while the "To" option is pretty obvious, the other ones aren't so simple. You should only Reply-All to an email when youre sure your reply is relevant to everyone in the thread. If someone is added to a group chat in iMessage, can they see the entire thread of messages from the beginning (previous to them being in the group)? Thank you. Bobs email program cant see that Jake ever received the email, so it doesnt send him a copy of the reply. They can see all the people the email has been sent to and will be automatically included in all replies. Highlight a Row Using Conditional Formatting, Hide or Password Protect a Folder in Windows, Access Your Router If You Forget the Password, Access Your Linux Partitions From Windows, How to Connect to Localhost Within a Docker Container. He keynoted the 2013 MarketingProfs University, and won the Entrepreneur Blogger of the Year award in 2015 from the Oxford Center for Entrepreneurs. When you use Reply, your reply goes to only the original sender of the email. Set the name Undisclosed recipient for the address you want to use for bulk emails as sender. Your job share partner might respond, but they dont have to. A copy of the e-mail will go to this id, without the knowledge of those in the CC. Like a physical carbon copy, a CC is a way of sending additional copies of an email to other people. She's a multi-passionate geek with many obsessions, including books, martial arts, film, music, and musicals. To make a copy of a letter, one needed to use carbon paper. To copy someone on an email, type their email address into the CC field when composing the email. 7. CCd people will have the option to Reply or Reply All, like a direct recipient. Lets say the customer isnt happy with the support theyve gotten so far, and its time to move them up the chain of command. iPhone 5, iOS 7.0.1. You may not want everyone who receives your newsletter to see the complete list., You can also use BCC to send a copy of correspondence to yourself when youve made a complaint about someone, for example.. These days, BCC isn't just for email. Click on it AFTER the message is typed? Specifically, if the email is part of a mass message, all the recipients probably dont need to receive a copy of your question to the sender. Haley Walden is an intuitive brand voice copywriter who helps thought leaders and innovative brands position themselves as industry experts, influencers, and visionaries in their fields. "Cc-ing" someone is just as public as putting them in the "To" field. You can see some reasons why you may want to CC someone in an email below. It could be a GROUP MESSAGE with one designed CC. What Is a PEM File and How Do You Use It? Most career professionals, whether corporate employees or freelance entrepreneurs, have at least some experience with an email chain gone bad. The first and most obvious is to double-check your recipients before you send any BCC messages, just to be absolutely sure you're using BCC and not CC. Why reply all is bad? Type it in BEFORE you type the message? The downsides to BCC-ing someone are a bit more intense than CC. Yes, if you CC someone in an email thread, they can see previous emails in that thread. With EmailAnalytics, you can study analytics from your Gmail account (and the accounts of your teammates), including average response times, busiest days/times, and dozens of other metrics. For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. By submitting your email, you agree to the Terms of Use and Privacy Policy. Lets say youre sending out a newsletter. OK, so when to use CC in an email? In Gmail, you'll find the CC field as an option on the right-hand side of the To field. William Antonelli (he/she/they) is a writer, editor, and organizer based in New York City. What do I put for CC on email? If you are unsure, only reply to the sender. You can reply to multiple recipients by clicking the Reply all button. Enter all of the addresses there, separated by commas. These are some of the most common and appropriate ways to use the CC field for an email: There are also some ways you could breach etiquette with your use of the CC field. Lets say youre having ongoing difficulties with a colleague or a third-party vendor. Learn more about in-line threading. CC stands for carbon copy, while BCC stands for blind carbon copy. Though these terms may have been immediately obvious when email was invented, theyre antiquated today. For example, if you send an email to bob@example.com and BCC jake@example.com , Jake will receive the original email you send. When you CC everyone in the messaging, youre exercising transparency. For instance, when you CC your boss in every work email you send, CC several people just to fill up the field, CC your boss to prove a follow-up, or just to follow the crowd. After all, if you're purposely hiding the fact that there are BCC recipients, maybe you should question your motives. Help Center. Your friend John introduces you to Abby. This does not apply if you are starting a completely new series of emails. Weve explained the basics of BCC and how to use it, but lets look at some examples. They may need to check the specific setting for your account. Bcc, or blind carbon copy functions the same as Cc, with one difference: Bcc-ed addresses are hidden from all recipients. So, if you're a spy trading in state secrets, you've been warned. While "To" and "Cc" recipients will receive replies going forward, "Bcc" recipients won't. They'll only receive the initial email. Play it straight. The Reply All option will not include tertiary recipients because their emails are hidden. Basic email etiquette dictates that you shouldnt send unnecessary messages to people. And if you put multiple people into the "Bcc" field, none of them will know who else received the blind copy either. Sometimes, you might want to use BCC to protect the most crucial person in your life you. Just enter emails into the "Cc" and "Bcc" fields without putting anything in the "To" field, and it'll still send. With a background in computer science and a knack for clear and concise communication, I have made a name for myself in the tech industry as a go-to source for understandable and engaging explanations of the latest developments. Lets take a look at some appropriate and inappropriate ways to use this. Only the sender can see everyone that was BCC'd. Nathan Chandler Go to Contacts, choose Home, and click New contact. Though these terms may have been immediately obvious when email was invented, they're antiquated today. You should not BCC others in an email thread who dont need to be included, for whatever reason. CC stands for "carbon copy," while BCC stands for "blind carbon copy.". Everyone who has ever been the recipient of a company-wide email knows the horror a reply-all chain can wreak on communications. Use this only when it is something that . Other steps are similar to those described above. 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